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Why use an ERP in a company?

Using an ERP is essential for a company that aims to optimize its management processes and improve its productivity. It permits to rationalize information and to make it accessible in a central location. In this way, an ERP software greatly simplifies business decisions and collaboration within the company. If well chosen, an ERP has a positive impact on all the company’s services, for the benefit of the company and its employees.


What is a corporate ERP?

An enterprise ERP is an integrated management software that centralizes and manages all the process of the company in an efficient way. It covers many areas such as accounting, human resource management, supply chain management, production management, etc.

There are many ERP suppliers in the market, offering solutions suitable for different types of businesses. It is important to choose an ERP that perfectly meets the needs of the company and is easy to use for the employees.


Why implement an ERP in a company?

Why should your company use an ERP? Adopting ERP or PGI software is one of the most effective ways for companies to stay competitive and improve operational performance. Thanks to centralized and shared data, these software programs can provide companies with a consolidated and consistent view of their data and allow them to make more informed strategic decisions.

An ERP is an integrated management system that combines different business processes such as order management, inventory management, accounting, e-commerce and more. Companies can use an ERP to rationalize and automate their processes and reduce operational costs. ERPs can also help businesses improve productivity and efficiency by providing a global view of data and information.

Moreover, ERPs are designed to adapt to business needs and can be scaled to provide additional features when companies need them. For example, ERPs can help companies improve their customer relationships by offering a transparent and consistent multi-channel experience and providing personalized and responsive service.

Finally, ERPs are essential for the digital transformation of businesses. ERPs can help companies improve their processes and offer more mobile, connected, responsive and collaborative services to meet the expectations of their customers and employees.


What are the benefits of an ERP?

An ERP can offer many benefits for companies.


Improvement of process efficiency

An ERP system centralizes and rationalizes company information, making it easier to make decisions and improve the efficiency of processes.

By integrating all aspects of the business into one system, employees can access the information they need quickly and easily, reducing delays and errors. It also reduces duplicated work and data entry errors.

Also, by automating some repetitive tasks, an ERP can free up time for employees to focus on more important tasks that have a direct impact on the business.

Finally, an ERP can help identify inefficient processes and improve them to increase overall business efficiency.


Better visibility on the company’s activities

An ERP system provides an overview of the company’s activities, including accounting, finance, human resources management, inventory management, etc.

By centralizing all company information into one system, an ERP allows managers to track company performance in real time. This can include information on sales, purchasing, inventory, finance, cash flow, expenses, payroll, schedules, projects, sales orders and deliveries.

Managers can use this information to make better decisions and identify opportunities to improve company performance. It also provides better visibility into the processes and performance of different departments within the company.


Increase of productivity

By rationalizing business processes, an ERP system can increase business productivity.

By automating certain repetitive tasks, an ERP can release time for employees to focus on more valuable tasks that have a positive effect on the business. By centralizing information, an ERP also improves communication and collaboration between different departments within the company, reducing time delays and errors.

Finally, an ERP allows employees to quickly access the information they need, which reduces delays and errors. In short, an ERP reduces time loss, errors and processing delays, which leads to an increase in the company’s productivity.


Better collaboration within the company

By centralizing information, an ERP improves collaboration between different departments in the company.

By having a single access to current and reliable information, employees can work together efficiently and make fully informed decisions. This reduces processing times and errors, as employees have access to the same information and can share data easily.

Employees can also use the communication tools built into the ERP to discuss and coordinate tasks in real time. Employees can also use project monitoring systems to track the progress of projects and ongoing tasks, which helps maintain effective communication between departments.

En somme, un ERP permet une meilleure coordination et une meilleure collaboration entre les employés, ce qui conduit à une amélioration de l’efficacité des processus de l’entreprise.


Improved decision making

An ERP system provides access to real-time information to support decision making.

By centralizing company data in a single system, executives can have real time overviews of company performance and quickly identify potential opportunities or problems. Executives can also use the data in real time to evaluate the success of strategies and policies and adjust actions accordingly.

The reporting and data visualisation tools built into ERP also allow executives to generate real-time reports and dashboards to monitor business performance.

In other words, an ERP system provides executives with real-time information to make well informed decisions, which can increase the efficiency and profitability of the business.


Flexibility and scalability

An ERP is usually designed to adapt to the evolving needs of a business, and can evolve as the business grows.

Modern ERP solutions are generally modular, which allows companies to add or remove functionality as needed. This means that companies can adapt to changes in their environment and market without having to replace their entire ERP system.

In addition, most modern ERPs are designed to be used in the cloud, allowing companies to benefit from increased scalability and flexibility in terms of storage and processing capacity. Regular updates from ERP vendors also ensure that companies have the latest functionality and best practices to support their growth.


Improvement of data quality and security

An ERP system can standardize data in order to remove errors and inconsistencies, as well as to protect against data loss and leakage.

By centralizing the company’s data in a single system, an ERP system can standardize data entry, storage and management processes, reducing errors and inconsistencies. Employees can also use validation rules and quality checks to ensure that the data entered is accurate and complies with company standards.

The data is also protected by strong security systems, such as multi-factor authentication, data encryption and automated backups, to prevent data loss and leakage. This allows businesses to efficiently manage data and use it to make informed decisions, while protecting the privacy and security of the data


Which ERP for your company?

To choose your ERP, you need to take into account your field of activity. You need to find out if your industry needs specific elements for its operation.

Before setting up an ERP system, it is essential to identify the specific needs of your company in order to choose the right solution. In order to choose your ERP software, you need to draw up a set of specifications that take into account the size of your company, its financial resources, its activities, the functional coverage and the promises that are driving you to start an ERP project.

The right questions must also be asked to determine priorities and find the balance between the use that will be made of it and the strategy and objectives set. When choosing an ERP system, it is important to draw up specifications and compare solutions with the right criterias to find the best ROI.

Find out more about the criterias needed to choose an ERP and the solutions on the market or the possibility to develop your own customized ERP.


You need more information or specific support? Contact us, the ERP and custom development experts at Castelis are at your disposal.